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Senior Litigation Legal Secretary

The candidate will possess a minimum of 10 years of experience as a legal secretary (preferably with a mid to large law firms) with a strong knowledge and background in litigation. Must have knowledge of state, federal, and appellate court rules, general court procedures and practices, experience with filing and e-filing, and familiar with USPTO (U.S. Patent and Trademark Office) Procedures, Rules and Requirements. Experience with Pacer and Case Management /Electronic Case Files (CM/ECF). Ability to interface with partners, associates, clients, vendors, directors, managers and staff, and establish effective working relationships throughout operational groups. Must possess superior written and oral communication and organizational skills.

Qualified candidates will also have the ability to manage time and multitask effectively and display problem solving skills by developing methods or approaches to getting the work done, maintain composure and professionalism under pressure as well as adapt to new situations and changing priorities, ability to work independently and prioritize work effectively, and strong editing and proofreading abilities. Familiar with litigation docketing/calendaring systems. Highly proficient with Microsoft Office Suite and Adobe. Knowledge of Pacer, iManage, DTE Axiom a plus; internet research experience; minimum typing speed of 60 wpm.
Responsibilities are as follows:
Draft and/or proofread various documents and forms, including correspondences and court documents; check for appropriate formatting, spelling and grammar, edit and distribute final documents as appropriate; includes documents related to the initiation of case through mediation/trial or settlement
e-Filing/Filing with State, Federal and Appellate Courts, including USPTO/TTAB
File correspondence, pleadings and other documentation in an accurate and timely manner
Generation of Table of Contents, Table of Authorities and redlining; Assist with Trial preparation

Set up and maintain firm files and manage disposition of files.

Manage files, including updating and locating files and appropriate documentation, correspondence, faxes and e-mails in a timely manner.

Coordinate conference calls, meetings, depositions, and hearings for attorneys and clients

Managing and coordinating calendar, schedules and travel arrangement for attorneys

Assist with preparation of engagement letters and distribute final documents as appropriate, submission of new clients and new matters to Conflicts and New Business Intake
Notify attorneys of client accrual deadlines, including monthly and quarterly budget deadlines; Add time entries for attorneys in DTE Axiom
Various general administrative duties and assist team with overflow work as needed

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