City Clerk Specialist
CITY OF BEVERLY HILLS CITY OF BEVERLY HILLS Beverly Hills, CA Beverly Hills, CA Full-time Full-time $87,795.
12 - $108,762.
84 a year $87,795.
12 - $108,762.
84 a year 3 days ago 3 days ago 3 days ago PLEASE APPLY DIRECTLY ON OUR WEBSITE.
ONLY APPLICATIONS SUBMITTED ON OUR WEBSITE WILL BE CONSIDERED:
https:
//www.
governmentjobs.
com/careers/beverlyhills/jobs/4394153/city-clerk-specialist Job Summary Who We Are The City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors.
This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high performance organization.
The municipal government (approximately 1,080 full-time and part-time employees) provides the highest quality safety services, recreational, municipal services, and physical environment.
What We Do The City Clerk's Office is responsible for providing support to the Mayor and City Council, and services to the community and City departments.
The City Clerk's office plans, supervises and conducts all municipal elections, and maintains the official minutes of all proceedings, records, ordinances, resolutions, contracts and other official City documents and public records.
This office provides the required public notices for meetings and public hearings, administers the City's Records Program, codifies and maintains the Beverly Hills Municipal Code, and administers the City's commission appointment/reappointment process.
Additionally, employees in this department act as filing officers for all reports under the State's Political Reform Act, accept claims and legal processes against the City, and respond to requests for public records.
What We're Looking For:
The City Clerk Specialist will provide administrative support to various functions of the City Clerk's Office.
The incumbent will be required to work collaboratively with department staff to provide administrative and project support in the areas of public meetings and hearings, Council agenda packet review and preparation, municipal elections, records management, and public records requests, in addition to other duties as assigned.
The work requires use of tact, discretion and independent judgment of the City's activities and ability to conduct assignments and tasks independently.
The ideal candidate will be proactive with a keen attention to detail, highly organized, and adaptable to competing priorities with firm deadlines.
All applications will be screened for the training and/or experience requirements as listed under the minimum qualifications section of the job description.
In addition to the minimum qualifications, the department seeks candidates with the following desirable
Qualifications:
Prior experience working in a City Clerk's Office Completion of Bachelors Degree in Public Administration, Business Administration or a closely related field Essentials of Records and Information Management (RIM) Certificate by ARMA International Certified Municipal Clerk Program (CMC) designation or enrollment Notary Public Certification Work Schedule:
This position will be assigned a 9/80 work schedule and is required to be fully on-site during normal work hours.
This position is a non-telecommuting position.
Detailed
Job Description:
For major duties and requirements including knowledge, skills, & abilities, please see link:
https:
//www.
governmentjobs.
com/careers/beverlyhills/classspecs/769527?keywords=city%20clerk%20specialist&pagetype=classSpecifications Selection Process:
All applicants must submit clear, concise and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions.
Resumes will not be accepted in lieu of the application or supplemental application materials.
The selection process may consist of the following components:
Supplemental Questions Interview Writing Sample Practical Exam The eligibility list established from this recruitment may be used for other departments and/or to fill a position of a lower classification.
Conviction History As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).
The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist.
Having a conviction history does not automatically preclude you from a job with the City.
If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment.
Conclusion Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
Note:
Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Beverly Hills.
Disaster Service Workers:
All City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109).
Employment with the City requires the affirmation of a loyalty oath to this effect.
Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Major Duties Assists the City Clerk and Deputy City Clerk by providing administrative and technical support in the operation of the Office of the City Clerk.
Assists with the preparation, assembly and distribution of City Council Agenda packets.
Performs a variety of complex and responsible clerical administrative duties in the Office of the City Clerk.
Assists visitors at the public counter and telephone callers with issues regarding the activities of the Office of the City Clerk.
Assists with the organization and conduct and activities of municipal elections.
Serves in a lead capacity and assists in the training of other employees within the department.
Composes and prepares correspondence advising various individuals of City Council actions.
Handles the preparation, analysis and administration of the department's budget and special projects.
Attends City Council Study Sessions, transcribes notes to distribute preliminary minutes to appropriate individuals and serves as an alternate to take City Council Formal Meeting minutes of the meetings.
Receives, researches and resolves more difficult and complex customer problems, complaints and questions.
Maintains files, indexes and distributes various codes and forms for reports required under the fair Political Practices act, including elected officials, appointed officials and designated employees.
Analyzes, interprets and applies rules, policies, procedures and regulations applicable to work standards and staff performance.
May be required to work evenings and/or irregular work hours.
Performs other related duties, as assigned.
Minimum Qualifications Two years of college level course work with emphasis in Public Administration, Business Administration or a closely related field.
Three years of increasingly responsible administrative/clerical experience in a local government.
Certification by the International Institute of Municipal Clerks Association desirable or can be obtained within twenty-four months of employment.
Valid California Driver's License.
Knowledge, Skills & Abilities Knowledge of:
Principles and practices of municipal government administration.
Codes and forms for reports required under the Fair Political Practices act, including elected officials and designated employees.
Principles and practices of records management.
Principles and practices of organizational leadership, planning, communication, development and management.
Applicable federal, state and municipal laws, including those related to elections, agendas, meeting procedures, statements of economic interest and campaign statement filings.
Effective supervisory techniques.
Modern office procedures, methods and equipment.
Ability to:
Lead, plan and manage the day-to-day operations of the department.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with officials in government, other City employees and the private sector.
PLEASE APPLY DIRECTLY ON OUR WEBSITE.
ONLY APPLICATIONS SUBMITTED ON OUR WEBSITE WILL BE CONSIDERED:
https:
//www.
governmentjobs.
com/careers/beverlyhills/jobs/4394153/city-clerk-specialist Job Type:
Full-time Pay:
$87,795.
12 - $108,762.
84 per year
Benefits:
401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Parental leave Professional development assistance Retirement plan Tuition reimbursement Vision insurance Work Location:
In person Selection Process:
All applicants must submit clear, concise and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions.
Resumes will not be accepted in lieu of the application or supplemental application materials.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
12 - $108,762.
84 a year $87,795.
12 - $108,762.
84 a year 3 days ago 3 days ago 3 days ago PLEASE APPLY DIRECTLY ON OUR WEBSITE.
ONLY APPLICATIONS SUBMITTED ON OUR WEBSITE WILL BE CONSIDERED:
https:
//www.
governmentjobs.
com/careers/beverlyhills/jobs/4394153/city-clerk-specialist Job Summary Who We Are The City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors.
This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high performance organization.
The municipal government (approximately 1,080 full-time and part-time employees) provides the highest quality safety services, recreational, municipal services, and physical environment.
What We Do The City Clerk's Office is responsible for providing support to the Mayor and City Council, and services to the community and City departments.
The City Clerk's office plans, supervises and conducts all municipal elections, and maintains the official minutes of all proceedings, records, ordinances, resolutions, contracts and other official City documents and public records.
This office provides the required public notices for meetings and public hearings, administers the City's Records Program, codifies and maintains the Beverly Hills Municipal Code, and administers the City's commission appointment/reappointment process.
Additionally, employees in this department act as filing officers for all reports under the State's Political Reform Act, accept claims and legal processes against the City, and respond to requests for public records.
What We're Looking For:
The City Clerk Specialist will provide administrative support to various functions of the City Clerk's Office.
The incumbent will be required to work collaboratively with department staff to provide administrative and project support in the areas of public meetings and hearings, Council agenda packet review and preparation, municipal elections, records management, and public records requests, in addition to other duties as assigned.
The work requires use of tact, discretion and independent judgment of the City's activities and ability to conduct assignments and tasks independently.
The ideal candidate will be proactive with a keen attention to detail, highly organized, and adaptable to competing priorities with firm deadlines.
All applications will be screened for the training and/or experience requirements as listed under the minimum qualifications section of the job description.
In addition to the minimum qualifications, the department seeks candidates with the following desirable
Qualifications:
Prior experience working in a City Clerk's Office Completion of Bachelors Degree in Public Administration, Business Administration or a closely related field Essentials of Records and Information Management (RIM) Certificate by ARMA International Certified Municipal Clerk Program (CMC) designation or enrollment Notary Public Certification Work Schedule:
This position will be assigned a 9/80 work schedule and is required to be fully on-site during normal work hours.
This position is a non-telecommuting position.
Detailed
Job Description:
For major duties and requirements including knowledge, skills, & abilities, please see link:
https:
//www.
governmentjobs.
com/careers/beverlyhills/classspecs/769527?keywords=city%20clerk%20specialist&pagetype=classSpecifications Selection Process:
All applicants must submit clear, concise and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions.
Resumes will not be accepted in lieu of the application or supplemental application materials.
The selection process may consist of the following components:
Supplemental Questions Interview Writing Sample Practical Exam The eligibility list established from this recruitment may be used for other departments and/or to fill a position of a lower classification.
Conviction History As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).
The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist.
Having a conviction history does not automatically preclude you from a job with the City.
If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment.
Conclusion Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
Note:
Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Beverly Hills.
Disaster Service Workers:
All City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109).
Employment with the City requires the affirmation of a loyalty oath to this effect.
Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Major Duties Assists the City Clerk and Deputy City Clerk by providing administrative and technical support in the operation of the Office of the City Clerk.
Assists with the preparation, assembly and distribution of City Council Agenda packets.
Performs a variety of complex and responsible clerical administrative duties in the Office of the City Clerk.
Assists visitors at the public counter and telephone callers with issues regarding the activities of the Office of the City Clerk.
Assists with the organization and conduct and activities of municipal elections.
Serves in a lead capacity and assists in the training of other employees within the department.
Composes and prepares correspondence advising various individuals of City Council actions.
Handles the preparation, analysis and administration of the department's budget and special projects.
Attends City Council Study Sessions, transcribes notes to distribute preliminary minutes to appropriate individuals and serves as an alternate to take City Council Formal Meeting minutes of the meetings.
Receives, researches and resolves more difficult and complex customer problems, complaints and questions.
Maintains files, indexes and distributes various codes and forms for reports required under the fair Political Practices act, including elected officials, appointed officials and designated employees.
Analyzes, interprets and applies rules, policies, procedures and regulations applicable to work standards and staff performance.
May be required to work evenings and/or irregular work hours.
Performs other related duties, as assigned.
Minimum Qualifications Two years of college level course work with emphasis in Public Administration, Business Administration or a closely related field.
Three years of increasingly responsible administrative/clerical experience in a local government.
Certification by the International Institute of Municipal Clerks Association desirable or can be obtained within twenty-four months of employment.
Valid California Driver's License.
Knowledge, Skills & Abilities Knowledge of:
Principles and practices of municipal government administration.
Codes and forms for reports required under the Fair Political Practices act, including elected officials and designated employees.
Principles and practices of records management.
Principles and practices of organizational leadership, planning, communication, development and management.
Applicable federal, state and municipal laws, including those related to elections, agendas, meeting procedures, statements of economic interest and campaign statement filings.
Effective supervisory techniques.
Modern office procedures, methods and equipment.
Ability to:
Lead, plan and manage the day-to-day operations of the department.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with officials in government, other City employees and the private sector.
PLEASE APPLY DIRECTLY ON OUR WEBSITE.
ONLY APPLICATIONS SUBMITTED ON OUR WEBSITE WILL BE CONSIDERED:
https:
//www.
governmentjobs.
com/careers/beverlyhills/jobs/4394153/city-clerk-specialist Job Type:
Full-time Pay:
$87,795.
12 - $108,762.
84 per year
Benefits:
401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Parental leave Professional development assistance Retirement plan Tuition reimbursement Vision insurance Work Location:
In person Selection Process:
All applicants must submit clear, concise and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions.
Resumes will not be accepted in lieu of the application or supplemental application materials.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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