Construction Administrative Assistant
Confidential Confidential Beverly Hills, CA Beverly Hills, CA Full-time Full-time $20 - $25 an hour $20 - $25 an hour 9 days ago 9 days ago 9 days ago
Responsibilities:
Assist General Manager with production and processing of invoices and change orders Collect and file insurance certifications Issue and coordinate signature of lien releases Management of Invoices and Checks Vendor onboarding including collecting W-9's Track account receivable and route payment disputes to General Manager Issue checks for General Manager or General Contractor signature Process Labor time sheets Coordinate Repair and Maintenance monthly billing General Coordination (with other parties in the company):
Coordination of meetings and conference calls with General Contractor, General Manager, Clients, and Subcontractors Coordinate site access for General Contractor, Clients, and Subcontractors Perform receipt reconciliation with vendors General Clerical duties such as filing, photocopying, scanning, and emailing Coordinate of payment for General Contractor/General Manager and subcontractors or material providers.
Qualifications, Attributes & Skills:
Highly organized individual who is also a self-starter, we are a construction start up with a small team! 3
years of experience focused on supporting construction teams.
A good level of problem-solving skills and ability to organize daily workflow priorities Thrive in meeting deadlines in a fast-paced changing environment Must be able to multi-task, manage complex schedules, and deal with a variety of people.
Proficiency in Microsoft Suite products (Word, Excel, PowerPoint, Teams, and Microsoft Projects) Ability to write, edit, and proofread construction related documents or written requests.
Monitor budgets and construction timelines for several different projects at the same time.
Maintain and manage calendars for General Contractor within its relationships to Sub Contractors.
Occasional local travel required (must have reliable transportation and clean driving record).
Must be able to deal with time sensitive/stressful situations.
Trustworthy.
Demonstrated ability to work with confidential information.
Job Type:
Full-time Pay:
$20.
00 - $25.
00 per hour
Benefits:
Health insurance Paid time off Schedule:
8 hour shift Ability to commute/relocate:
Beverly Hills, CA:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Responsibilities:
Assist General Manager with production and processing of invoices and change orders Collect and file insurance certifications Issue and coordinate signature of lien releases Management of Invoices and Checks Vendor onboarding including collecting W-9's Track account receivable and route payment disputes to General Manager Issue checks for General Manager or General Contractor signature Process Labor time sheets Coordinate Repair and Maintenance monthly billing General Coordination (with other parties in the company):
Coordination of meetings and conference calls with General Contractor, General Manager, Clients, and Subcontractors Coordinate site access for General Contractor, Clients, and Subcontractors Perform receipt reconciliation with vendors General Clerical duties such as filing, photocopying, scanning, and emailing Coordinate of payment for General Contractor/General Manager and subcontractors or material providers.
Qualifications, Attributes & Skills:
Highly organized individual who is also a self-starter, we are a construction start up with a small team! 3
years of experience focused on supporting construction teams.
A good level of problem-solving skills and ability to organize daily workflow priorities Thrive in meeting deadlines in a fast-paced changing environment Must be able to multi-task, manage complex schedules, and deal with a variety of people.
Proficiency in Microsoft Suite products (Word, Excel, PowerPoint, Teams, and Microsoft Projects) Ability to write, edit, and proofread construction related documents or written requests.
Monitor budgets and construction timelines for several different projects at the same time.
Maintain and manage calendars for General Contractor within its relationships to Sub Contractors.
Occasional local travel required (must have reliable transportation and clean driving record).
Must be able to deal with time sensitive/stressful situations.
Trustworthy.
Demonstrated ability to work with confidential information.
Job Type:
Full-time Pay:
$20.
00 - $25.
00 per hour
Benefits:
Health insurance Paid time off Schedule:
8 hour shift Ability to commute/relocate:
Beverly Hills, CA:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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