Project Staff Assistant
4.
4 Full-time 1 day ago Full Job Description JOB Who We AreThe City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors.
This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high performance organization.
The municipal government (approximately 1,080 full-time and part-time employees) provides the highest quality safety services, recreational, municipal services, and physical environment.
What We DoThe Community Development Department of the City of Beverly Hills is responsible for the review and processing of development projects including land entitlements, zoning and plan review, inspection services, permit issuance, and code enforcement.
It also oversees programs such as rent stabilization, historic preservation program, animal control and records requests.
Community Development also provides staff assistance to 5 city commissions; including, Planning, Architectural, Design Review, Cultural Heritage, and Rent Stabilization.
What We're Looking forThe City of Beverly Hills is looking for a Project Staff Assistant for the Community Development Department.
This role is expected to assist with the planning, coordinating, and preparing of special events held city-wide.
The incumbent in this role is expected to assist with special events, filming related requests, and event permits.
Ideal candidate for this position should be a people person with effective communication skills, both verbal and written.
They should have strong interpersonal skills, presentation skills, collaboration skills, writing skills, thorough attention to detail, integrity, and self-management skills.
This position reports to the Special Events and Filming Coordinator in Community Development but may take direction from various staff city-wide.
Please click here to view the complete job spec for Project Staff Assistant.
ScheduleThe person hired into this position will be expected to work a Monday - Friday 5/40 schedule.
Working on weekends and holidays may be required during special events or filming (i.
e.
L.
A.
Marathon, Vanity Fair Oscar Party, etc.
).
SELECTION PROCESS:
Candidates who meet the minimum qualifications and whose interests and experience appear to meet the desired qualifications of the position will be invited to participate in the next steps of the recruitment process which will include:
The selection process may consist of any of the following components:
Supplemental QuestionnaireVirtual Oral InterviewTechnical Project All applicants must submit clear, concise and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions.
Resumes will not be accepted in lieu of the application or supplemental application materials.
Candidates who are successful and placed on the eligibility list for this recruitment, may be used for other departments and/or to fill a position of a lower classification.
Conviction HistoryAs a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).
The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist.
Having a conviction history does not automatically preclude you from a job with the City.
If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment.
ConclusionVerification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
Note:
Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Beverly Hills.
Disaster Service WorkersAll City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109).
Employment with the City requires the affirmation of a loyalty oath to this effect.
Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Condition of Employment All newly hired or rehired City of Beverly Hills employees are required to be vaccinated against COVID-19 as a condition of employment.
For details on how this is applicable to your employment, please contact Human Resources at (310) 285-1067.
EXAMPLE OF DUTIES Performs complex clerical work of an administrative support nature in specialized program/project areas.
Compiles and prepares data for a variety of reports.
Process permits, invoices and related fiscal documents; provides effective customer service.
EXAMPLES OF ESSENTIAL DUTIES- Duties may include, but are not limited to, the following:
Compiles information and prepares materials and documents for various programs and projects.
Assists in the organization, coordination and implementation of a variety of programs, projects and special events.
Processes and issues permits including permits for films and special events.
Assists with the coordination with other City departments, in issuing film, special events and related permits.
Conducts routine studies and surveys and gathers data and information for a variety of projects and programs related, but not limited to, public information, marketing, filming and special events.
Maintains records of budget expenditures and processes invoices and related forms and documents.
Assists with the application of rules, regulations and policies.
Provides staff support and assists with the coordination of contracts, agreements, leases and services.
Assists in preparing agreements and contracts and monitors compliance with applicable terms.
Assists with the preparation and updates of the events calendar, website and other informational sites and materials.
Informs and updates division management staff calendar.
Responds to public inquiries.
Attends and participates in meetings to share and receive new information.
Provides support and assists with locating sources of information and obtains job related data.
Provides assistance in the preparation of routine reports, correspondence, e-mails, memos and documents.
Organizes and maintains files and record keeping systems to ensure control and accuracy of records and files.
Performs a variety of complex clerical tasks including, but not limited to, typing, filing, faxing, operating office equipment, processing forms, proof reading, responding to inquiries, request and complaints, and sorting mail.
Prepares meeting agenda, as required.
Schedules appointments and meetings and coordinates set-up for meetings.
Serves as a resource to the public, City departments and other agencies on departmental policies, programs and projects.
Performs related duties, as assigned.
MINIMUM QUALIFICATIONS Bachelor's degree desirable in public or business administration, communication, public relations or a closely related field or any combination of education and experience.
Three (3) years of increasingly responsible office administrative experience which has included working in a team environment involving interaction with staff, event organizers, organizations and members of the community.
Possession of a valid California driver's license.
SUPPLEMENTAL INFORMATION Knowledge of:
Basic principles and practices of public administration.
Basic marketing, public relations and event organization methods and procedure.
English usage, spelling, grammar and punctuation.
Office practices, procedures, terminology and equipment.
Report writing techniques.
Basic principles and practices of budget preparation and monitoring.
Filing and record keeping principles and procedures.
Basic research techniques and their application.
Ability to:
Assist with the implementation and administration of projects and programs.
Learn, interpret and apply relevant laws, codes, and regulations.
Process permits and related forms.
Work on multiple projects or tasks concurrently.
Prepare and edit reports.
Communicate effectively both orally and in writing.
Read, understand and carry out oral and written instructions.
Learn City streets and sites and recommends sites and locations for filming and events.
Work evenings and weekends.
Type accurately and at an appropriate corrected rate.
Exercise independent judgment and initiative with respect to administrative matters.
Establish and maintain effective and cooperative working relationships with City staff, event organizers, organizations, community groups, and the general public.
Provide effective customer service.
Skill in:
Typing.
The use of computers and related word processing and spreadsheet applications software.
Public relations and team work.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Full-time 1 day ago Full Job Description JOB Who We AreThe City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors.
This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high performance organization.
The municipal government (approximately 1,080 full-time and part-time employees) provides the highest quality safety services, recreational, municipal services, and physical environment.
What We DoThe Community Development Department of the City of Beverly Hills is responsible for the review and processing of development projects including land entitlements, zoning and plan review, inspection services, permit issuance, and code enforcement.
It also oversees programs such as rent stabilization, historic preservation program, animal control and records requests.
Community Development also provides staff assistance to 5 city commissions; including, Planning, Architectural, Design Review, Cultural Heritage, and Rent Stabilization.
What We're Looking forThe City of Beverly Hills is looking for a Project Staff Assistant for the Community Development Department.
This role is expected to assist with the planning, coordinating, and preparing of special events held city-wide.
The incumbent in this role is expected to assist with special events, filming related requests, and event permits.
Ideal candidate for this position should be a people person with effective communication skills, both verbal and written.
They should have strong interpersonal skills, presentation skills, collaboration skills, writing skills, thorough attention to detail, integrity, and self-management skills.
This position reports to the Special Events and Filming Coordinator in Community Development but may take direction from various staff city-wide.
Please click here to view the complete job spec for Project Staff Assistant.
ScheduleThe person hired into this position will be expected to work a Monday - Friday 5/40 schedule.
Working on weekends and holidays may be required during special events or filming (i.
e.
L.
A.
Marathon, Vanity Fair Oscar Party, etc.
).
SELECTION PROCESS:
Candidates who meet the minimum qualifications and whose interests and experience appear to meet the desired qualifications of the position will be invited to participate in the next steps of the recruitment process which will include:
The selection process may consist of any of the following components:
Supplemental QuestionnaireVirtual Oral InterviewTechnical Project All applicants must submit clear, concise and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions.
Resumes will not be accepted in lieu of the application or supplemental application materials.
Candidates who are successful and placed on the eligibility list for this recruitment, may be used for other departments and/or to fill a position of a lower classification.
Conviction HistoryAs a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).
The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist.
Having a conviction history does not automatically preclude you from a job with the City.
If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment.
ConclusionVerification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
Note:
Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Beverly Hills.
Disaster Service WorkersAll City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109).
Employment with the City requires the affirmation of a loyalty oath to this effect.
Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Condition of Employment All newly hired or rehired City of Beverly Hills employees are required to be vaccinated against COVID-19 as a condition of employment.
For details on how this is applicable to your employment, please contact Human Resources at (310) 285-1067.
EXAMPLE OF DUTIES Performs complex clerical work of an administrative support nature in specialized program/project areas.
Compiles and prepares data for a variety of reports.
Process permits, invoices and related fiscal documents; provides effective customer service.
EXAMPLES OF ESSENTIAL DUTIES- Duties may include, but are not limited to, the following:
Compiles information and prepares materials and documents for various programs and projects.
Assists in the organization, coordination and implementation of a variety of programs, projects and special events.
Processes and issues permits including permits for films and special events.
Assists with the coordination with other City departments, in issuing film, special events and related permits.
Conducts routine studies and surveys and gathers data and information for a variety of projects and programs related, but not limited to, public information, marketing, filming and special events.
Maintains records of budget expenditures and processes invoices and related forms and documents.
Assists with the application of rules, regulations and policies.
Provides staff support and assists with the coordination of contracts, agreements, leases and services.
Assists in preparing agreements and contracts and monitors compliance with applicable terms.
Assists with the preparation and updates of the events calendar, website and other informational sites and materials.
Informs and updates division management staff calendar.
Responds to public inquiries.
Attends and participates in meetings to share and receive new information.
Provides support and assists with locating sources of information and obtains job related data.
Provides assistance in the preparation of routine reports, correspondence, e-mails, memos and documents.
Organizes and maintains files and record keeping systems to ensure control and accuracy of records and files.
Performs a variety of complex clerical tasks including, but not limited to, typing, filing, faxing, operating office equipment, processing forms, proof reading, responding to inquiries, request and complaints, and sorting mail.
Prepares meeting agenda, as required.
Schedules appointments and meetings and coordinates set-up for meetings.
Serves as a resource to the public, City departments and other agencies on departmental policies, programs and projects.
Performs related duties, as assigned.
MINIMUM QUALIFICATIONS Bachelor's degree desirable in public or business administration, communication, public relations or a closely related field or any combination of education and experience.
Three (3) years of increasingly responsible office administrative experience which has included working in a team environment involving interaction with staff, event organizers, organizations and members of the community.
Possession of a valid California driver's license.
SUPPLEMENTAL INFORMATION Knowledge of:
Basic principles and practices of public administration.
Basic marketing, public relations and event organization methods and procedure.
English usage, spelling, grammar and punctuation.
Office practices, procedures, terminology and equipment.
Report writing techniques.
Basic principles and practices of budget preparation and monitoring.
Filing and record keeping principles and procedures.
Basic research techniques and their application.
Ability to:
Assist with the implementation and administration of projects and programs.
Learn, interpret and apply relevant laws, codes, and regulations.
Process permits and related forms.
Work on multiple projects or tasks concurrently.
Prepare and edit reports.
Communicate effectively both orally and in writing.
Read, understand and carry out oral and written instructions.
Learn City streets and sites and recommends sites and locations for filming and events.
Work evenings and weekends.
Type accurately and at an appropriate corrected rate.
Exercise independent judgment and initiative with respect to administrative matters.
Establish and maintain effective and cooperative working relationships with City staff, event organizers, organizations, community groups, and the general public.
Provide effective customer service.
Skill in:
Typing.
The use of computers and related word processing and spreadsheet applications software.
Public relations and team work.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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